The purpose of this privacy policy is to provide you with information on what personal data we collect, how we use it and the measures we take to keep it safe.This policy is our commitment to privacy concerning the processing of personal data (hereinafter referred as “Privacy Policy”).In this Privacy Policy, “you”, “yours”, refer to the data subjects whose personal data are processed by or on behalf of Wiremind and “we”, “our”, “us”, refer to Wiremind.
“Applicable Data Protection Law(s)” means the relevant local personal data protection, data security, data retention, and data privacy laws and regulations to which the personal data are subject, including the “Loi Informatique et Libertés” (French Data Protection) Act 78-17 of January 6, 1978 in its latest version (“LIL”) and the Regulation (EU) 2016/679 of the European Parliament and of the Council of 27 April 2016 (“GDPR”).
“Prospect” refers to companies which have subscribed to our services.
“Candidate” refers to individuals who have submitted an application for a job at our company, directly or although a job application platform or website.
“Service” means the supply and sale of services and all associated services proposed by our company.
“Supplier” refers to legal entities that provide goods and/or services to our company.
“Third Party(ies)” means Wiremind authorized auditors, accountants, contractors, agents, and third-party service providers that process personal data.
“Visitors” refers to any individual or legal entity who accesses the website.
“Website” refers to the website wiremind.io operated by Wiremind.The terms “personal data”, “processing”, “processed”, “data subjects”, “data controller” and “data processor” have the same meaning as in the Applicable Data Protection Laws.
WIREMIND SAS is a company registered under laws of France, registered under SIRET number 80514582800028, with a place of business located at 14-16 Boulevard Poissonnière 75009 Paris.
- Personal Identifiable Information (PII): such as first and last names, work email address, company name and job title.
- Data to monitor the business relationship: services subscribed, frequency.
- Data necessary to conduct surveys, and tests.
- Data on Candidate's identity: last name, first name, e-mail, address.
- Data on Candidate's professional life: recent experiences, diploma, studies;.
- Plus more generally, any other information that Candidates communicate in their Curriculum Vitae and/or cover letter.
- Collection of data through our cookie management tool:
The type of device you use, operating system, and the browser. Plus information regarding your activities on our Website.
In accordance with Applicable Data Protection Law, we are allowed to process your personal data, so long as we have a ground under the law to do so. When we process your personal data, we will rely on one of the following processing conditions:
- Performance of a contract: this is when the processing of your personal information is necessary in order to perform our obligations under a contract;
- Legal obligation: this is when we are required to process your personal information in order to comply with a legal obligation, such as keeping records for tax purposes or providing information to a public body or law enforcement agency;
- Legitimate interests: we will process information about you where it is in our legitimate interest in running a lawful business to do so in order to develop our business activities, so long as it doesn't outweigh your interests, for instance to (i) provide you with information on our Services or offer information about employment opportunities; (ii) prevent fraud or illegal activity and to safeguard our IT systems; (iii) conduct marketing activities; (iv) meet our corporate and social responsibility obligations.
- Your consent: in some cases, we will ask you for specific permission to process some of your personal data, and we will only process your personal information in this way if you agree to us doing so. You may withdraw your consent at any time by contacting us.
Our Prospect data is processed in order to carry out prospecting, studies, surveys, product, testing, promotion and solicitation operations.
We process Candidates’ personal data for the purpose of reviewing and processing job applications, responding to their requests and conducting any physical and telephone interviews.
- Track Behavior: Understand which content attracts the most engagement.
- Monitor Conversions: Follow visitors through the sales funnel and track their key actions.
- Optimize Campaigns: Use data insights to refine emails, ads, and content for better results.
We keep your personal data only for a period necessary and proportionate to the purpose for which it has been collected. Thus, the retention periods are determined for each data category in the following table:
Data subjects
Data
Prospects personal data.
Retention for the duration of the business relationship and for a period of 3 years after the last contact.
Candidates personal data
Retention for 2 years after transmission of the personal data when the Candidate is not selected.
Visitors personal data
The information stored in the user’s terminal or any other element that is used to identify the Visitor and allow for tracking them or their usage (such as logs or connection data) will not be kept longer than 14 months.
More generally, we do not keep personal data in a form which permits your identification for a longer period than it is necessary. We take every reasonable measure to destroy or erase your personal data from our systems when their process is no longer required.
Your personal data will not be transferred, leased or exchanged for the benefit of Third Parties and will only be processed by authorized persons.
Authorized persons from sales and marketing department, and the support department, are required to process your personal data and have access only to the data they require within the framework their duties.
Your personal data collected and processed may be sent:
- to managers in charge of recruitment.
Your personal data collected and processed may be sent:
- to our communication / marketing departments.
In general, all of the aforementioned personal data may also be communicated to:
- Third Party providers We may grant access to personal data to its service providers or contractors: we transfer personal data to its Third-Party service providers, such as (IT) systems providers, hosting providers, consultants and other goods and services providers or contractors. We work with such providers so that they can process your personal data on our behalf. We will only transfer personal data to them when they meet strict standards on the processing of data and security. We only share personal data in order to provide our Services.
- Courts, tribunals, law enforcement or regulatory bodies: we reserve the right to share your information to respond to duly authorized information requests of governmental authorities or where required by law.
-Internal auditors, professional accountants, legal advisers may access to documents, which contain personal data, for the purpose of their mission.
We never sell your personal data to third parties, such as marketers.
Your personal data are being stored on our servers which are hosted by OVHcloud in France.We guarantee that we do not transfer personal data to countries that do not provide an adequate level of protection, without first implementing one or more of the safeguards provided by the Applicable Data Protection Laws to regulate said transfer, namely through the use of standard contractual clauses approved by the EU.(For more information on the countries that provide an adequate level of protection, see European Commission, “Commission Decisions on the Adequacy of the Protection of Personal Data in Third Countries.”)
All useful precautions and appropriate organizational and technical measures are taken in order to preserve the security, integrity and confidentiality of the personal data, including to prevent alteration or damage to the personal data, or access to the personal data by unauthorized Third Parties.
Under the Applicable Data Protection Law and according to the legal basis for processing, you may have the following rights concerning the processing(s) of your personal data:
- The right to obtain confirmation by the data controller that your personal data is processed, as well as a right to access the personal data collected and processed within this context;
- The right to the correction of your personal data by the data controller, when it is incorrect or incomplete;
- The right to the deletion of your personal data by the data controller in accordance with the conditions stipulated by the Applicable Data Protection Laws;
- The right to limit the processing of your personal data by the data controller;
- The right to legitimately object to the processing of your personal data by the data controller, and to the use of this personal data for business prospecting purposes.
You may exercise these rights, express a concern, raise a question or obtain additional information about the processing of your personal data by sending an email to the following address privacy@wiremind.io.
We undertake to respond to your request within one month from its receipt; this period may be extended up to two months, taking into account the complexity and number of the requests that we receive.
In any circumstances, the exercise of these rights must always be compatible with the legal obligations of and the legitimate interest pursued by the data controller.
In the event of a dispute, you have the right to file a complaint with the French Data Protection Authority (Commission Nationale de l’Informatique et des Libertés).
Hyperlinks present on our Website can direct you to outside websites over which we have no control. The data protection policies of these websites may differ from this Privacy Policy, and we invite you to read them carefully. In any event, we cannot be held responsible in the event that the content of these websites is not fully compliant with Applicable Data Protection Law.
This Privacy Policy was last updated on April, 29 , 2025
This Privacy Policy may be modified or adapted at any time. We will inform you of the changes made via the usual means communications used to communicate with you.
The updated Privacy Policy will take effect as of the date of its publication on our Website.
In the event that one of the clauses of this Privacy Policy becomes null or void as a result of a change in the Applicable Data Protection Laws, or a court decision, this shall not in any manner affect the validity of our compliance with the other provisions of the Privacy Policy.
